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Our competitive advantage:
We understand your competitive growth pressures. The growth of a company from 10 to 100 or more employees is a challenging endeavor - and we'll be there for you every step of the way - with payroll advice and guidance to ensure you avoid risk and compliance issues.
Our payroll services include:
Complete flexibility to processing payroll via phone, fax, PC or email
PC Payroll Connection for Windows allows complete control over payroll data, right from your computerWeb Payroll allows complete control over payroll data, using a Web browserFully integrated HR module to track employee data (optional)
Check writing, direct deposit, and check cards
Certified payroll and labor distributions for government workTax payments: FICA, Medicare, Federal withholding, Federal and state unemployment, state and local withholding
Registration with state tax agencies
New hire reporting
Interface and communication with tax agency inquiries
1099s for independent contractors
Garnishments tracking and processing
Flexible Spending Account tracking and disbursements
Unlimited deductions
Workers Compensation "Pay as your go"
Our payroll process
You choose how often to pay to employees (weekly, biweekly, semimonthly, monthly or other frequency) - and we'll do the rest!
Every pay period CustomPay will prepare and print:
Payroll checks
Employee earnings statement ( "pay stub")
Payroll journal
Department or location summary
Transfer of funds from your corporate account(s) to pay for all federal and state taxes
In addition, CustomPay will automatically deposit and notify you of all tax liabilities paid on your behalf:
FICA, Federal Withholding, and FUTA
State Withholding and Unemployment
Once a quarter, CustomPay will prepare and file:
Form 941 Quarterly Report
State Unemployment Report
State Quarterly Reconciliation Report (as necessary)
Deposit for Federal Unemployment Insurance
Copies of all filings for your records
Once a year, CustomPay will automatically prepare and file:
W-2 forms
W-2s for Employer Federal and State income
W-3 recap of Federal Withholding Summary Sheet
Prepare and File Form 940 – Annual Federal Unemployment Tax Return
Copies of all filings will be sent to you for your records
Specialized Payroll Services for Foreign National Employees
Our competitive advantage:
With the rise in foreign nationals working in the US comes a real lack of knowledge about how to properly pay these employees. You may be overpaying some taxes (like Social Security) and not deducting enough on others (like income tax). CustomPay can guide you through this maze, protect your bottomline, and prevent an unpleasant visit from the IRS.
Determination of tax status:
We will examine each employee’s work situation to determine the proper federal/state/local taxes to withhold.
Calculation of payroll taxes
CustomPay will calculate the amount of federal/state/local taxes to withhold.
CustomPay will also generate the appropriate year-end paperwork for each employee (such as a 1042S).
Consultation on eligibility for typical employee benefits
CustomPay will advise you and the employee on how to coordinate US and non-US employee benefits. For example, a Canadian worker in the US who participates in a 401k plan will have his maximum contribution amount to his Canadian retirement savings plan automatically reduced.
Financial planning consultations for foreign nationals both before and after they immigrate to the US.
Many employers and employees don’t realize that the best time to do cross-border financial planning is before the employee sets foot in the US. Tax laws and other government regulations vary widely from country to country, and as soon as you cross the border and establish residency in the United States, you lose the opportunity for the most advantageous financial planning activities.
We can help you and your employees answer questions like:
How can I get ITIN numbers for my family members?
Can I contribute to a US 401K plan?
Can I take an income tax deduction for IRA contributions?
Am I eligible for Social Security?
Can I still contribute to my home country’s retirement plan?
What are my tax obligations in the US and at home?
Employee Benefit Services
Through cooperation with its partners as well as participating accounting firms, CustomPay offers high-quality employee benefit services under the direct supervision of knowledgeable benefits specialists.
Employee Benefits Needs Assessment
Our completely independent benefits expert will:
- Perform an assessment of existing (and proposed) employee benefits
- Perform a cost/benefit analysis of each employee benefit
- Report back on the competitiveness of the overall benefit package
- Suggest opportunities for cost savings, benefit improvement, or both
- We provide this service with no vested interest in the outcome
- This service is provided by independent benefits professionals with no less than 15 years of industry experience and provided on a fee-only basis (i.e., no vested interest in the outcome).
Employee Benefits
- Identify appropriate plan providers
- Gather employee information to obtain quotes
- Compare costs of various insurance options
- Advise on the merits of various options
- Complete paperwork and setup insurance plans
- Provide benefit communication materials and employee meetings
Section 125 Plan Setup (cafeteria plans)
- Identify allowable benefit components (healthcare, life, dental, and vision insurance, dependent child care expenses, etc.)
- Advice and explanation of tax consequences of company-paid versus employee-paid benefits
- Calculate possible tax savings for employer and employees
- Compare costs of different investment options
- Setup of flexible spending account
- Setup of all allowable plan types: premium-conversion-only, core-plus-options, modular, and full flex
Section 125 Plan Maintenance
- Deduct insurance premiums from each paycheck
- Deduct flexible spending account contributions from each paycheck
- Receive claims for and pay flexible spending reimbursements
- Track premiums and contributions (per pay period and year-to-date)
Retirement Plan Services from CustomPay.
Through cooperation with its partners as well as participating accounting firms, CustomPay offers these high-quality retirement plan services.
Retirement Plan Setup
Identify appropriate plan types
Compare plan setup and maintenance costs
Compare costs of different investment options
Advice on structuring and funding of company retirement plans
Plan Recordkeeping/Maintenance
Deduct plan contributions from each paycheck
Track deductions (per pay period and year-to-date)
Transfer payments to investment options
Year-end reporting for contributions and discrimination testing
Other Related Services
We offer a variety of additional services through our affiliates, partners
and participating accounting firms to provide high-quality turnkey solutions
for our clients.
Flexible spending account setup and maintenance: Popular with small
businesses because of the tax advantages and employee retention features.
Retirement plan setup and maintenance: Important for even the smallest
business to consider. We can help you get started even if you think you're
"too small".
Financial consulting for foreign national employees
Employee benefits setup and maintenance
Tax preparation and planning
Business plan development
Business financing
Accounting systems
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